FIND THE PERFECT CONFERENCE VENUE IN LONDON

Your venue for a conference London - Things to consider

We’ve put together some key information on what to consider when searching for the best conference venue London has to offer for your specific brief and requirements.

Hybrid ready

There has been an increasing focus on virtual and hybrid events following the long reliance on online conferences during the pandemic. We predict that here will be a lasting focus and need for venues that can combine live audiences with the ability to stream content to those unable to attend.  The increased reach and savings in time and money in travelling long distances to attend, will result in hybrid events becoming increasingly popular when selecting your conference venues in Central London. Reducing UK and international travel to business events will also be part of many major UK businesses' sustainability agendas.

Seating style

When looking to find the most suitable conference centre, venue or corporate meeting rooms in London, you need to establish the best seating style for your event, since this will affect the capacity of the space. Cabaret seating (6 people seated around a 5ft round table) offers the best option for conference and event space that require note-taking or any space for brainstorming. Traditional theatre-style seating offers the best delegate capacities of any seating option. Many large conference venues offer event spaces including tiered seating, which improves sight lines and will result in greater audience engagement.

Venue location

The location of the venue will be one of the key drivers for a high level of attendance. So when considering where the best conference venues for your needs are located, remember London has excellent public transport facilities. So make sure the venue offers good connectivity to these networks to ensure ease or travel for your delegates. When looking for well connected conference venues, Central London offers a huge choice, but prices can be higher than further out from the city centre.

Conference facilities

Wherever possible, try to use events venues that have in-house projection and sound systems within their conference and event space and meeting room hire price (together with strong Wi-Fi and state of the art AV facilities, if required). The price of bringing these into your conference rooms can often exceed that of the room hire, and there is generally less risk and preparation time involved by using a venue that is already set up to host conferences.

Unique Conference venues London

For more prestigious conferences where you are trying to attract senior external delegates, you may wish to consider more bespoke London conference rooms or event spaces, which will tend to deliver greater acceptance and attendance rates. Unlike modern conference venues, many of the more bespoke and historic London options do not have in-house audio-visual facilities, so it’s best to get prices for these additional production requirements before you book. And do make sure that the contract includes enough time to set up and break down this production.

Residential conference and meeting venues

You can also consider looking to hire hotel conference rooms in London as many top hotels offer excellent facilities and meeting rooms combined with secondary break-out rooms and training rooms that could offer the perfect solution for your conference needs. Plus, they offer in-house catering at reasonable prices – all of these are included in a conference day delegate rate. Always check what is included in these rates and get prices for any extras that you may need. With so many available hotels in London with great conference facilities, it gives you a full range of residential conference options, with 24 hour delegate rates normally offering the best value.

Sustainability

London is one of the greenest capitals in the world. As sustainability becomes an increasingly important global focus, you may be looking for a venue that places it as high on their list of priorities as you do. We’re here to assist in finding a venue to host your conference that can also assist you in meeting your sustainability goals. From ensuring that food and drink is sourced locally to the use of low energy and LED event lighting, there are now many sustainable London venues that have risen to the challenge and offer some great green initiatives.

Best conference venues

If you are looking for a more budget-friendly conference venue or set of training rooms, Central London has plenty that are generally used for internal staff events and meetings. Be careful to check what is included in these cheaper venue hire packages and that your chosen meeting room is close to an underground station to ensure these conference and meeting facilities offer genuine value.

Start your London conference venue search

When it comes to finding the very best conference venues, London has literally hundreds of options. For larger London conference rooms (over 300 delegates), check out our pick of Large London Venues for the best selection of venues that meet greater space needs. Alternatively, for those smaller conferences and meeting rooms in London (under 50 delegates), check out our choice of top London Meeting Venues.

With our team of venue finding experts on hand to help you find the perfect conference venue, fill in our venue search form today, give us a call on 0207 870 9305 or send us a quick e mail to get started with your free venue search.

Our free venue finders will take your event brief and create a shortlist of the best spaces based on your desired location, venue style and budget. We can save you time by checking the date availability with our chosen list. We will then arrange site visits for you and help you save money by negotiating the best prices for you to include all this hidden extras before you sign the venue contract.

And if you need additional creative or logistical support or onsite event management, our colleagues at Story Events are here to help. They will make sure your next London conference is a stand-out event that lives long in the memory for all the right reasons!